Assessment #3 – Group Project Proposal and Presentation Assessment (Graded)
Value: 35% 
Length: 1000 to 500 words per student 

INSTRUCTIONS 
 
The main objective of this assignment is to provide students with an opportunity to develop problem solving and strategic project management skills. 
 
You and the other members of the group have to develop a project proposal building on a “real project”. The nature of the project (i.e. type, field area) is a group’s choice. Your group are to demonstrate the ability to use the structures and processes of professional project management. The basic rules are as follows: 
 
Prior to the commencement of Assignment 3, on week 5 workshop session you and/or your group is required to submit online (upload into the discussion forum) an executive brief outlining details of your project proposal. Try to find a real project and then prepare a brief proposal of this project. This proposal should include the following contents:
• Project Goals
• Members of Project Team
• Criteria of your project
Submit your proposal online on week 5.
Note
1. Two groups cannot do the same project – the first with the idea to be approved by the course tutor is the one that ‘wins.’
2. You are responsible for managing all group issues, including any conflicts that arise. This is part of project managing your team.
Some examples from previous students’ projects are:
• Planning a wedding
• Designing and implementing a computer system
• Hosting a conference
• Designing and producing a brochure
• Executing an environmental clean-up of a contaminated site
• Implementing a new HR System
• Hotel refurbishing
• Developing and introducing a new product
• Consolidating two manufacturing plans, etc.
The proposal should not exceed 1500 words per student and should be formatted using 1.5 line spacing and font size of 12pt. Please note that the word limit may include section 6 Approach and methodology and the appendix.
• Purpose of the document is to outline a potential project in such a way that the organisation can see the benefit of the project to them and are likely to accept it. It also entails identifying any resources etc. involved with the project.
• Audience of the proposal document is both the client AND a copy to the University.
Structure
1. Title page
• A Title – short title which makes a memorable and easy name for the project in the minds of all the stakeholders. I suggest only 3 to 6 words if possible. (E.g. Improving … By/through/with … E.g. Developing … by/through/with….E.g. Enhancing… by/through/with
• To: Client’s name, position title and organisation
• From: Consultants (need to have a group name)
• Copy to: Course co-ordinator, University of South Australia
• Date
2. Background
• This needs to outline your understanding of the client’s requirements and background of the organisation in which the project will be conducted. Only include those aspects which are relevant to the project. This will demonstrate that you understand the problems or opportunity that want working on, and also will help ensure that you have a shared a mutual understanding of the problem or opportunity that they want to address.
• This should include a brief Outline of the project and the reason why the project is needed (rationale) and situation summary.
3. Overall aim and purpose
• Broad outline of what is intended, a statement of what the project aims to achieve.
• The aim will summarise the overall scope of the project – what is included, limitations, and what is not included) (Scope of project).
• In the scope you should state what the project is not going to do (project boundaries and/or limitations).
4. Objectives
• 3 or 4 SMART objectives
5. Outcomes
• In this section write a sentence about what the organisation is able to do as a result of the project being undertaken. You may include measures that show that outcomes have been achieved. It may also include a list of specific outcomes and how they will benefit the organisation
• It can also describe the deliverable (report, manual, research report, presentation and so on) (these are outputs)
6. Approach and methodology
In this section you will outline the way you will go about the work of the project (Project organisation and accountabilities) and refer to the following Project Management tools:
• The WBS. A work breakdown structure and a responsibility matrix
• The milestones
• Time plan – beginning, middle , end, and show any holidays etc. this can be shown as a Gantt chart (i.e. schedule)
• Resources
• Elements related to time/costs/any risks/people involved/responsibilities and reporting arrangements (Project details)
7. Resources
• In this section, please outline (name) the resources you might need for the organisation and those that will be contributed so both parties are clear about obligations. You also need to prepare estimates for only two resources associated with the project.
8. Risk
• This is where you demonstrate your understanding of risk management. I suggest you refer to lecture notes from week 4. A couple of lines identifying potential risks and providing an overview of control systems/contingency plan is expected. As an attachment (appendix) you will need to have a proper Risk plan.
9. Recommendation/Conclusion
• At this point you summarise the key points of the project plan, solution strategy, opportunities and benefits.
10. Appendix
• You can access other samples of project proposal for further consultation at: http://planning.gov.mv/en/dmdocuments/smallProjectFormat.pdf and http://www.af-usa.org/forms/Project_Proposal_Format.pdf

[order_calculator]

Page Navigation